Frequently Asked Questions
CAPACITY, VENDORS, RENTALS AND SO MUCH MORE!
EVERYTHING YOU NEED TO KNOW ABOUT BLUE HERON BARN
How much does the venue cost and what is included?
Check our WEDDINGS page for pricing and all that is included. Our costs are a flat fee meaning we do not hide or add any additional fees to our packages.
How many guests can we invite?
The barn can comfortably accommodate 200 guests.
What is the down payment to reserve my date?
A non-refundable $1,000 event retainer is required at the time your event is scheduled (cash, check, or credit card). The remaining balance is due 30 days before the event.
Do I need to provide liability insurance?
Yes. An event liability insurance policy in the amount of not less than $1,000,000 naming Blue Heron Barn LLC, as an additional insured will need to be provided 30 days prior to the event. We recommend Angie at Nulty Insurance nulty.com/wedding or email@example.com
What time will I have access to the venue?
For single day events you are allowed access to the barn at 10 a.m. on the day of the event. The event must end by
11 p.m. (12 p.m. - 8 p.m. on Sundays) and vendors and guests must vacate the premises by midnight (9 p.m. on Sundays). For the weekend package you are allowed access from 10 a.m. on Friday until 10 a.m. on Sunday.
Can I do my rehearsal at the venue?
Absolutely! Rehearsals are allowed for an additional cost of $100/hour on the Thursday prior to your event, providing there is not another event scheduled. Rehearsals are scheduled on a first come/first serve basis.
Can I bring in my own caterer?
While we encourage you to use one of our preferred caterers, you are welcome to choose your own caterer. Food must be fully prepared off-site, unless they have the necessary equipment to cook using their own equipment (i.e. food truck). Caterers must be licensed and insured. Caterers will need to submit proof of liability insurance 30 days prior to the event.
See RECOMMENDED VENDORS for a great selection.
Are linens and place settings provided?
We provide 90" round white or black tablecloths for our 60" round tables. For another size or color you will need to purchase or rent your own. Place settings will also need to be rented or purchased from another vendor.
Can I bring my own alcohol?
We require that ALL alcohol be purchased and served by The Liquor Cabinet. See RECOMMENDED VENDORS for contact information.
ALL alcohol must be served by a certified and insured bartender. This includes rehearsals.
Anyone under the age 21 is not allowed to be served alcohol.
Shots and drinking games are not allowed. This includes jello/pudding shots.
Pitchers of beer and bottles of wine are not allowed in the possession of guests or on guest tables.
“Last call” is not allowed.
Doubles are not allowed.
Absolutely no outside alcohol in the barn, parking lot or dressing rooms. We reserve the right to confiscate and dispose of any outside alcohol found on the premises.
Any deviation from the above could result in a loss of the $500 damage deposit.
This is a zero tolerance policy.
For the safety of our guests and neighbors, we do allow overnight parking to those who feel it is best not to drive. Vehicles must be picked up the next morning by 10 a.m. Any vehicle left after 10 a.m. is subject to being towed at the owner's expense.
Can I bring my own decorations?
Please do! You are allowed to add your own personal touch. Decorations may not be nailed, glued, screwed, stapled, pinned, or duct taped to the barn. Confetti, paint of any kind, hot glue, and glitter are not permitted. String and ribbons work best. For throwing materials, confetti, glitter, silly string, and rice are not permitted. We recommend bubbles, natural flower petals, or send off sparklers.
Tell me about cleaning -
Decorations, personal possessions and excess food must be removed at the end of your event. Tables and chairs must be undressed and all disposables must be in the garbage containers provided. There will be an venue coordinator to assist with garbages, restrooms and general cleaning during the event.
Will there be a Blue Heron Barn staff member on site during the event?
A staff member(s) will be available during the event to address any questions. Please keep in mind that staff members are venue coordinators and not event planners. Parking attendants will also be provided to help with parking at the beginning of the event only. A golf cart will be provided to assist elderly or disabled guests into the barn.
Are we allowed to have candles?
Candles or anything with an open flame are not permitted.
Can we bring our fur babies?
We love our pets and understand how important it is to make them feel included. For the safety of guests, the barn, and the pet, please contact us before bringing them. Service dogs are welcome.
What information should we pass on to our guests?
For guest information including directions, what to expect and more, visit our GUEST INFORMATION page.
Can I see options for setting up tables?
Absolutely! We offer several options for setting up tables. Each plan can be customized to meet your needs.